Chair and Speaker Guidelines

 

CNSF 54th Congress, June 16-19, 2019 Montreal QC

 

Thank you for agreeing to participate in our Congress and share your knowledge with the wider CNSF community!

Carefully review the following important information for developing your Congress course/session. It is the responsibility of the Course Chair to communicate CNSF policies, to potential speakers.

Questions on documentation please contact:
Tricia Atkins: speakers@intertaskconferences.com  613-238-4075, ext. 277

Questions on course scientific content or focus, please contact either:
Scientific Program Chair, Alex Henri-Bhargava at: alexhb@uvic.ca or
Vice-Chair, Joe Megyesi at:  joseph.megyesi@lhsc.on.ca

Questions on Audience Response System – Guidebook Live Poll through the CNSF Event App please contact:
Nicole Rozak:  nicole-rozak@cnsfederation.org  403-229-9544, ext. 104 

 

See Complete Details for Chairs and Speakers Below 

Important Dates:
You will receive an email a few weeks before each item is due; along with additional instructions if appropriate.

Please complete and submit the following forms to: speakers@intertaskconferences.com

Item

Deadline

Resource/Instructions*

Course Chair Agreement

December 21, 2018

Course Chair Agreement

Reply by email that you have read and agree to the policies outlined in this document.

Speaker Contact List

January 18, 2019

Speaker Contact Template

Provide contact information for each Speaker. 

Course Outline:

 

• Description
• Objectives

• Audience
• Learning Level
• Learning Format
• CanMeds Roles
• Agenda

January 25, 2019

 

If full course content outline is not available, submit what is confirmed.

 

All session information needs to be entered in order for registration to go live late February.

 

Course Outline Template & Sample

 

Complete information required in the template

 

This content is required for accreditation by the Royal College.

Speaker Presentation Guidelines

Review

Speaker Presentation Guidelines

Disclosure Form

May 13, 2019

Disclosure Form

Additional AV Requirements

May 13, 2019

 

ARS – Guidebook Live Polling Request

June 7, 2019

Send ARS request to: nicole-rozak@cnsfederation.org

Course Notes (PDF)

1 day prior to course/session for inclusion on the CNSF Congress ‘Course Notes’ web page, accessible by registered Congress delegates.

Course Notes Sample

Speakers' Presentation (PPT)

PowerPoint presentations need to be loaded at least 3 hours prior to course/session in the Speakers Ready Room onsite. 

Speakers' Presentaton and Disclosure Slide - Sample

Course Chair Guidelines

Every session must have a chair. It is preferred that Course Chairs are a member of at least one CNSF Society (CNS, CNSS, CACN, CSCN, CSNR); however the CNSF recognizes this is not always the case or in the best interests of the Congress, particularly for chairs from outside of Canada or who are not neurosurgeons, neurologists, or neuroradiologists.

This is a volunteer position. No honorarium or expenses are paid except in special conditions listed in course budget below.

Course Chairs are responsible for communicating all CNSF policies to potential speakers.

 

Course Overview

All courses are 2.5 hours, except the Clinical Case Studies on Sunday and Hot Topics on Wednesday which are 2 hours, with no coffee break. Morning courses will have coffee available 30 minutes prior to commencement. It is the responsibility of the course chair to maintain the course duration within the allotted time, including any time allotted for discussions / questions and answers. This is very important so that timing of Congress sessions may be coordinated smoothly

If you envision a more traditional format for your session consisting of invited speakers who each lecture on specific topics, please consider maintaining the following ratios:

Length of Session

Maximum # Speakers

1-2 hour sessions

2-3 speakers

2.5 hour sessions

up to 4 speakers

Course chairs may consider a more interactive workshop-style format, which could require more speakers. We do not want to encourage having many speakers who are all rushed to give very short talks, but if your format is best suited to a greater number of participants, please do discuss this with the program committee chair.

Additional Speakers do not have to be a member of CNSF. However, speakers who are Canadian neurosurgeons, neurologists, or neuroradiologists are encouraged to consider membership.

Each course/session room will be equipped with: a laptop, LCD projector & screen, laser pointer, microphone and speakers. Speakers requiring additional AV must inform the CNSF, by May 13, 2019 to determine if funds are available for additional requests.

If the Chair is also acting as a speaker, this person must be included within the list of speakers.

Registration
Course Chair and Speakers must register for the Congress, however, the day of their course/session is free and they will be provided with a discount to attend the remainder of the Congress.

Note: Due to the nature of the Clinical Case Study sessions, the Lunch 'n Learns and the Co-developed Symposia, there is no Congress registration discount available to their chairs and speakers.  Chairs and speakers for these sessions must register for the Congress at regular rates.

Information regarding the official Congress hotel and registration details will be available in February.

Course Budget
ONLY Chairs and Speakers who are not practicing Canadian neurologists, neurosurgeons or neuroradiologists are provided economy flight and 2 nights' accommodation. Course budgets allow for ONLY one of these Speakers per Course; other special circumstances are considered such as courses developed by individuals who are not neurologists, neurosurgeons or neuroradiologists. Requests must be made in writing to Dan Morin.

Evaluations
Courses will be evaluated by Congress delegates and CNSF CPD Auditors to ensure compliance with Royal College MOC Standards.

The CNSF will provide previous Congress Evaluation Summaries for your course, if available, in order to assist with planning. Where Evaluations are not available Chairs are encouraged to dialogue with the program committee members who were responsible for the selection of session topics.

Accreditation by the Royal College
As the Congress is accredited as a Section 1 Learning Activity with the Royal College, sessions must have at least 25% interactive content. At a minimum, this may take the form of formal question-and-answer periods during the session, which traditionally occurs within the expert lecture format.  Congress attendees have strongly indicated their desire for even greater interactivity in Congress course sessions.

Some alternative presentation formats are offered for your consideration on the CNSF Congress web page under ‘Chair and Speaker Information’ - Audience Response System (Guidebook Live Polling) and other tips to make your lectures more interactive:

http://congress.cnsfederation.org/congress/chairsspeakers

SPC Chair, Dr. Alex Henri-Bhargava, would be pleased to discuss your course proposal with you at any time (alexhb@uvic.ca)

To ensure the CPD event is in compliance with Royal College Standards refer to:

http://www.cnsfederation.org/cpd/toolkit

 

Speaker Guidelines

Speakers must register for the Congress, however, the day they speak is free and they will be provided with a discount to attend the remainder of the Congress.

Course Notes

Are highly valued and always requested and sought after by Congress delegates.  They are uploaded to our Congress ‘Course Notes’ web page. Your submission of Course Notes is therefore greatly appreciated!
http://congress.cnsfederation.org/course-notes/index.php

Course Notes Submission Instructions:

  • We encourage all speakers to submit their Course notes in advance to speakers@intertaskconferences.com
  • To have your Course Notes available for delegates to view in advance of your session, or during your session, please ensure that you submit them at least 1 day prior to your session presentation.
  • Please submit your Course Notes in PDF.
  • Save the file using your first and last name: firstname_lastname_course title.
  • If there are multiple documents for one session/course, ensure to clearly identify the order in which the documents should be saved into one file
  • If submitting Journal articles or other copyrighted information, it is the responsibility of the Speaker to obtain written permissions. The CNSF assumes that all materials provided have the necessary waivers. Please keep copies of waivers on file in case of audit.

Speakers' Presentation

The Speakers' Presentation is the PowerPoint presentation you plan on using during your course/session.

Speaker Presentation Submission Instructions:

  • Please follow PowerPoint order of information as listed below.
  • Load your presentation in Speaker Ready Room at least 3 hours in advance of your session.
  • If you would like to use your Speaker Presentation materials for the delegates’ Course Notes website instead of providing separate Course Notes, please submit them to the Speaker Ready Room on-site at least 1 day prior to your session.

PowerPoint - Order of Information:

1)         Cover Page - Title, author name and affiliations – first slide

2)         Learning objectives – second side

3)         Disclosure statement – third slide

**Speakers must include a Disclosure Statement on the 3rd slide of their presentation.

4)         How to access “Audience Response System – Guidebook Live Poll” - if utilizing this feature; see below.

5)         Course materials

6)         References - if any

7)         Figures - if any

8)         Speakers must allow at least 20% of their presentation time for questions and feedback from the audience.

9)         At the end of the Course/Session, Chairs are asked to remind the audience to fill in the Specific Course Evaluation through the link that the Secretariat has provided.

Audience Response System – Guidebook Live Polling

The CNSF can offer you the option to incorporate Live Polling “real-time” questions into your speaker presentation through the CNSF Congress Event App. Your session attendees can respond to questions in real-time from their mobile device or through a web link. Please keep in mind that the live poll runs through a web browser.

Guidebook Live Polling reference video:
https://www.youtube.com/watch?v=ps_B7nzrir8

Guidebook Live Polling reference material; Live Polling: Ask the Audience!:
https://support.guidebook.com/hc/en-us/articles/205015160-Live-Polling-Ask-the-Audience-

If you are interested in the Audience Response System – Guidebook Live Poll through the CNSF Event App please contact:
nicole-rozak@cnsfederation.org

Alternative course presentation formats:

You may want to consider whether your course lends itself to a different format than the traditional set of back-to-back lectures. Some examples of alternative formats:

1)         Case-based discussions. These are held in high regard by course delegates. If your topic is particularly clinical, consider anchoring your didactic content to clinical cases to make the clinical application of your course material more immediate. Course chairs can consider encouraging their speakers to integrate an illustrative clinical case along with their talks. Course chairs can also consider developing out a single exemplary clinical case that is woven throughout all of the talks and helps to tie them together.

2)         Workshop formats. Workshops allow delegates to directly manipulate the information being presented to them leading to higher knowledge retention. Examples of topics that lend themselves particularly well to workshop formats include topics on methodologies such as “critical appraisal of neurosurgical literature” or on examination techniques such as “how to perform a neuro-ophthalmological exam.” In a workshop format, didactic lectures will be complemented by breakout groups with facilitators. In the first example, the facilitators would go through the exercise of critically appraising an article with small groups of delegates. In the second example, a series of stations could be set up around the room where delegates could rotate through and practice different parts of the exam with workshop facilitators.

Tips to make your lectures more interactive

Traditional lecture formats are acceptable and may be preferred for certain topics. However, there are methods to increase interactivity within traditional lecture formats.

At the most basic level, you should ensure that your courses contain enough time set aside for questions and answers from the audience (25%). This can either take the form of a Q&A section after each individual lecture, or a panel Q&A at the end of the entire course, or both. Speakers are encouraged to trim off some of their material if they fear there will not be sufficient time for lectures. More adventurous lecturers may want to consider incorporating “real-time” questions from the audience into their talks. Please see section on ARS-Guidebook Live Poll above.

There are many “interactive classroom” strategies that can be employed to move beyond the standard Q&A. One of these is involving audience members to think actively about your material by interspersing quiz questions throughout your presentation. This format is particularly useful when coupled with case discussion. Such questions can occur with a simple show of hands, but incorporating the use of an audience response system where audience members can see their peers’ answers is a particularly useful strategy. We strongly encourage you to include audience response questions into your presentations. Please consider adding slides to your presentation that include multiple choices, true/false, or other similar questions for the audience into your presentation.

Please send any feedback regarding these tips or any questions regarding promoting interactivity in your courses to the chair of the Scientific Program Committee, Alex Henri-Bhargava (alexhb@uvic.ca)